Smart digital content platform

Smart Digital Content Platform

Workshop to learn how to develop commands in Athento

Discover how to develop commands in Athento to automate processes and optimize your organization's operational efficiency. #Automation 🚀
Taller para aprender a desarrollar comandos en Athento / develop commands
Picture of Lorena Ramos

Lorena Ramos

Develop commands in Athento to gain a fundamental skill for any organization looking to automate its processes and increase efficiency.

At #Acelera23, Angelo Canchón and Camilo Cortés, experts from our support team, presented a practical workshop on this topic. In this article, we summarize the key points from the session.

 What are Commands in Athento?

In Athento, a command is an instruction given to a process to perform a specific task. These commands can automate various actions, such as sending notifications, changing the lifecycle of a document, or assigning users. There are two main types of commands:

  • Parameterized commands: Custom-designed to meet specific client requirements. For example, a command can send a notification if a document meets certain conditions, such as a deadline or a specific value.
  • Product commands: Predefined and available to all users, these commands can be easily implemented in common processes, such as report generation or periodic document processing.

Best Practices to Develop Commands

To ensure efficient development and optimal functioning of commands, it’s essential to follow certain best practices:

  • Maintain clean code: When you develop commands, avoid unnecessary elements and update the code regularly to reflect improvements and corrections.
  • Prioritize recent information: Especially in reports, ensure that you develop commands to use the most up-to-date information.
  • Organize documents: Develop commands using unique identifiers (UID) to ensure that the correct documents are being processed.

Practical Example for develop commands

Our colleague Angelo demonstrated how to develop a basic command to move documents between trays and change their status based on certain conditions:

  1. Access tray: Import and access documents from a specific tray using their unique identifier (UID).
  2. Iterate through documents: Develop commands to iterate through each document to evaluate specific conditions, such as the value of a field.
  3. Implement conditional actions: Develop commands that implement conditional actions based on field values, allowing documents to be moved to different trays and their lifecycle to be altered accordingly.

This command setup can be scheduled to execute at specific intervals, optimizing system performance and minimizing user conflicts.

Automatization and flexibility

Commands in Athento’s document management software not only enable the automation of repetitive tasks but also provide flexibility to meet the specific needs of each client. Command configurations can be set to perform tasks at regular intervals, such as reading mailboxes or updating bulk data.

The workshop concluded with a Q&A session where participants had the opportunity to clarify doubts and learn more about how develop commands.

You can watch the full video of the session here:

Transforming Document Management

The ability to develop commands in Athento is a crucial tool for any organization looking to automate processes and enhance operational efficiency. By following best practices and leveraging the functionalities we offer, you can optimize document management and ensure a smoother and more effective workflow.

If you have any questions or need additional assistance, please don’t hesitate to contact us. We’re here to help you make the most of Athento!