by Almudena Delgado | Mar 27, 2019 | Product Updates |
At Athento, we’re always pursuing new challenges in order to make document management as easy as possible for you. Therefore, we have created a new and improved image preview. You can now identify the documents and images you are interested in quickly and easily and will find the process of working with digital assets optimized.New preview featuresIn document view, you can click on an image to view it, choosing the method to visualize it. We’ve incorporated the option to zoom in and zoom out as well as rotate any image as you like. You can also adapt the format to the computer screen.Preview from the document listWhat’s more, images can be previewed without opening the document. From outside the content, in the document list, the images will appear if you leave the cursor on it for a few seconds. This way, you can see images more quickly and practically without having to open to the document to check the multimedia content.Preview slideshow from the document listThat’s not all, we’ve gone above and beyond with this improvement; in addition to previewing the main image from the document list, you can see the images each file contains in a slideshow. This option is also possible for documents that come up as search results.To use this feature, click on the eye icon in the document and click the right or left arrows to move the images in the direction you want. This way, you can go through the multimedia content of all of your projects using this new, flexible, and practical feature.Preview slideshow from related documentsTo round out the new features we...
by Almudena Delgado | Mar 13, 2019 | Product Updates |
At Athento, we continue to incorporate new features to streamline working with documents. The new QR code generator feature allows you to work with physical and digital documentation at the same time, as it is now possible to generate a QR code to link each physical document with its digital image. You can generate a QR code from the Document menu through the “Generate QR Code” option. Upon generating the code, it contains the identification (document ID) and date of creation. You also have other options for better usability, such as “Regenerate”, to generate a code again from scratch, “Download”, to download it, and “Print”, to print it. These options are completely configurable according to the specific characteristics of each document. The QR code can be printed as a label and placed on physical documents, linking the information contained in both. In addition, this code—which is completely customizable—can include any metadata found in the form or Document Form. Cloning the document form with each of its fields included is amongst the main novelties of the QR code generation. We also added a button to reset auto-increment fields. Furthermore, we updated the “large-scale upload” option to redirect users to the login page or “log”. Lastly, we fixed the bug in group tags so that it is simpler to add them. All of this is part of the optimisation of our smart document management system, which now transcends the limits from the physical to the digital and brings them together through Athento’s comprehensive functionality. You can view all documentation on using this feature at Generate QR codes in...
by Almudena Delgado | Feb 19, 2019 | Product Updates |
The best way to reach a milestone is to work through the process step-by-step so that you can successfully reach the goals you set starting from the beginning. At Athento, we are very aware of this. To help you complete steps easily and in order, and so you can keep on top of everything, we have implemented a new document lifecycle management scheme. With a completely optimised functionality, it’ll quickly show you the different phases, without skipping over any part of the procedure that makes up a project. From the user interface, you can now establish and identify the different stages that a document will pass through. These lifecycles can be used from the queues to create inboxes for the different lifecycle stages. They are visible from the document view. I. The document lifecycle can be managed from the document type menu. Below, we’ll tell you about the main characteristics that we included in the new document lifecycle management scheme: Availability of information related to the document’s origin in order to determine its source with total certainty (email, user interface, etc.).Change of default document type in a series by clicking on the “Document Types” tab, which administers the content.Through the user interface, now you can define if a document type is used to classify by page. We have also updated Athento to facilitate document lifecycle management with the following novelties: New way to rename navigation folders: now you’ll find this possibility in a separate button next to the folder name instead of by clicking on the folder name.The control of permissions for uploading documents from the navigation bar has been improved.The “Document” button is now also accessible for users with editing restrictions who have read only permissions. You...
by Almudena Delgado | Feb 12, 2019 | Product Updates |
At Athento, we are always pursuing the objective of simplifying and streamlining document management so that your experience is easy and entirely practical. For this reason, we have improved user permission management, adding new functions. Now you can define groups and assign them permissions on documents in a series. In addition, you now have the possibility of being even more self-sufficient, managing 100% of access permissions for your users. Users who have administrative permissions over teams will have access to the new Users menu. This menu can be accessed on the navigation bar. Get more detailed information about the new Permission Management in our product’s documentation regarding users, groups, and permissions. Starting now, you can use all the new functions of Athento’s improved user permission management. These include: Creation of users and groups.Assigning users to groups and vice-versa.Assigning permissions to groups.Reading permissions.Writing permissions.Team administration permissions.Series administration...
by Almudena Delgado | Feb 6, 2019 | Product Updates |
Now it’s possible to select multiple documents to send to external users via email. This function requires that the series has the possibility of sending emails activated. Only users with administrator permission can activate this option in the series. To send multiple documents by email, follow the steps below. Go to the list of documents.Select the files you want to share via email (click on the documents and all caps).Click on the Send by email button.Next, you can add a comment that will appear in the body of the email and write the email addresses that you want to send the document to.Click send Next, the recipients will receive the email. The selected documents will appear as...
by Almudena Delgado | Jan 15, 2019 | Product Updates |
As part of the continuous improvement of our Document Management Solution, Athento has incorporated a new function that will be very useful to users. Now you can add comments directly on work documents. This new feature allows users to leave comments on any type of document, which will be useful in situations such as, for example, explaining the reason why an invoice has not been approved, leaving a record of any abnormalities found in a document, advising of any specific instructions on action to take with respect to the document, or simply sharing comments before the final version is submitted, amongst many other applications useful to companies. The way to do it is very simple: in the document being worked on, in the “Comments” section, there is an “Add comment” button. By clicking it, a “New comment” pop-up window will appear with a text field and two buttons: a blue one that reads “Send” and a red one that reads “Cancel”. To save the new comment, click on Send. On the contrary, if you do not want to add the new comment to the document, choose the Cancel option. The function is very easy to use. If you want to insert a comment, just write the text you want in the text field and click the “Send” button. When you finish the process, in the “Comments” section you will be able to see the inserted comment in a table that has three columns. The first is titled “Author”, where the name of the user who added the comment will appear. The second is “Creation Date”, which is the date and time the...
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