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Smart Digital Content Platform

Learn how to apply Blockchain in Document Management

Learn about one of the most promising technologies of our era: Blockchain in Document Management and content management in general.
Aplicar Blockchain en la Gestión de Documentos / Blockchain in Document Management
Picture of Veronica Meza

Veronica Meza

Today we bring you the interview that took place between Veronica Meza and Sebastian Boender, co-founder of Sphereon, a company dedicated to trust and security solutions based on Blockchain technology.

The interview took place last October, during our #Acelera2023 event. Boender tells us, first hand, how Blockchain can be applied in Document Management and any other content. The talk addresses topics such as the use of blockchain for signing documents or content, as well as upcoming digital identities and credentials.

Below is a summary of the talk.

Verónica Meza:

Hello everyone. Thanks for joining us at #Acelera2023. Today we are going to talk about one of the most promising technologies of our era: Blockchain. Besides promising, we can safely say that for most of us, this technology and the concepts behind it are quite complex. That’s why Sebastian Boender is joining us today. To shade a little bit of light on the subject and to introduce us to the present and future of this technology. Hello Sebastian.

Sebastian Boender:

Good day, everyone, and a special thank you to Veronica for inviting me here today. I’m Sebastian Boender, and I’m honored to introduce myself as the Co-Founder and CEO of Sphereon.

Sphereon is a software company specializing in Self Sovereign Identity and we have a background in Document Management Systems. We recognized the potential of Blockchain technology as a transformative force in the daily operations of organizations, enhancing trust in this ever-evolving digital landscape.

Our journey has led us to develop a range of applications harnessing the power of Blockchain technology and Self Sovereign Identity. I’m delighted to share our insights on these technologies and how it can revolutionize your organization’s operation.

Verónica Meza:

Okay, let’s start from the basics. In simple terms, what are we talking about when we talk about Blockchain technology?

Sebastian Boender:

Blockchain is a digital ledger that records transactions in a secure and transparent way, using a decentralized network of computers. It’s most known for its role in supporting cryptocurrencies like Bitcoin but has a wide range of applications, from supply chain management to voting systems to digital identities.

Verónica Meza:

We know from our customers that there is an increasing interest in Blockchain technologies applied to “Signing” documents or records. We actually have a few customers already sending transactions or documents through Sphereon to Blockchain to be registered. For example, some of our customers have switched from traditional digital signature solutions to Blockchain. Insurance customers are calling Sphereon directly from Athento’s user interface to record modifications to Insurance policies. Universities are registering certificates for their students. What do you think are the benefits that Blockchain is bringing to the digital signature landscape?

Sebastian Boender:

Digital signatures are like electronic seals that verify the authenticity of digital documents, making them legally binding. This technology has seen surge during Covid times as people needed to sign documents online. They are often used for crucial documents, such as contracts. However, the power of blockchain technology extends far beyond this limited use.

Consider your everyday work with files. After completing a project, you may want to archive your Excel documents. Wouldn’t it be reassuring to know with absolute certainty that when you revisit those files later on, they have not been altered or tampered with?

Or take it a step further: think about the photos and videos your organization relies on for record-keeping. How can you be entirely sure that these visuals remain unchanged over time? Traditional digital signatures can’t provide this level of trust and security.

This is where blockchain technology shines. It enables you to ensure the integrity and authenticity of any digital file or object. Blockchain achieves this by recording and encrypting each change or addition to the file in a way that’s virtually impossible to tamper with. You can think of it as a highly secure and transparent digital notary service.

Moreover, using blockchain for digital signatures can be more cost-effective compared to traditional digital signature providers. This cost-efficiency becomes crucial for organizations, as they can sign all their outgoing and incoming documents, files, and other items without incurring exorbitant expenses. It’s a solution that combines trust, security, and affordability, addressing a common challenge many organizations face.

In essence, blockchain technology provides a game-changing approach to ensuring the security and authenticity of digital assets while offering a cost-effective alternative to traditional digital signature services.

Verónica Meza:

That’s really interesting. Even though these technologies need to expand and reach broader usage, it is safe to say that these signing possibilities with Blockchain are a reality at the present moment. But tell us Sebastian, what should we expect in the years to come? What will we see in terms of Blockchain applied to documents and content management in general?

Sebastian Boender:

Digital identities are online representations of ourselves, organizations, or devices, and they are used to establish and verify the identity of users in digital interactions. Whether you are using for example your Spanish digital ID or an online account we created at the website of Corte Ingles, we are using these online representations to interact.

These identities typically involve a collection of personal information which are used for authentication and authorization purposes when accessing online services, making online transactions, or interacting with various platforms. Like buying something on Amazon etc.

Self-sovereign identity (SSI) is a concept and approach to digital identity that shifts control and ownership of identity information from centralized entities like governments or corporations o the individuals themselves.

In a self-sovereign identity system, users have full control over their identity data, deciding what information to share, when to share it, and with whom. This empowers users in several ways:

Self-sovereign identity (SSI) is like having your own secret identity online!

  1. Privacy and Control: With SSI, you get to choose which information you want to share online. You don’t have to tell everything, so your secrets are safe.


  2. Security: SSI uses special technology to lock up your identity info very tightly. It’s like putting your secrets in a super-secure vault to keep them safe from those who want to steal it.


  3. No More Clutter: Sometimes, your information gets scattered all over the place online. SSI keeps it neat and organized, so no one can mess with it.


  4. Works Everywhere: SSI can work with all your favorite websites and apps, like magic! It’s like having one key that opens all your special online doors.


  5. Travel the World: Your SSI isn’t just for one place. It’s like a passport for the internet, and you can use it everywhere you go. It’s great for sharing with people from different countries or companies.

    In summary, self-sovereign identity offers a more user-centric and secure approach to managing digital identities. It gives individuals greater autonomy over their personal information, enhances privacy, and reduces the risks associated with centralized identity management. Users can share their data with confidence, knowing they retain control and ownership over their digital identities.

Verónica Meza:

Wow! It looks like lots of things are going to change in the years to come. Sebastian we are reaching the end of our talk, and I would like to give you the chance also to talk about Sphereon and the kind of customers you are helping.

Sebastian Boender:

What makes us stand out? We’re trailblazers in the world of these new technologies crafting data exchange solutions for a wide array of industries, from Public Administration to Healthcare, Clinical Trials, Mobility, Education, and beyond.

Our expertise in these domains empowers us to offer solutions that establish independently verifiable trust in data, documents, and processes, all while maintaining unmatched levels of security and efficiency. You can count on us to provide you with not just solutions but also peace of mind.

With our background in document management systems, we are bridging the gap between the old world and the new world. Let’s take your data, your trust, and your peace of mind to new heights. Don’t miss this opportunity – reach out to us today!

Verónica Meza:

Very good! Thank you very much Sebastian for this incredibly didactic session. We have learned a lot today with you and we hope we can keep counting on Sphereon and you in the next editions of Acelera. Have a great day!

Below, we share with you the full video of the presentation Applying Blockchain in Document Management by Sebastian Boender, don’t miss it!