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Tech Specs

Document Capture
FEATURE STARTING FROM
Import Athento allows you to use several methods to import documents: Connect with Dropbox, capture documents from an email inbox, drag&drop documents from the user interface, pick documents from drop folders, upload metadata from CSV files, sync with a CMIS repository and much more.
Several input formats are also allowed (PDF, TIFF, PNG, JPG, ect).
Starter More Info
Document classification Define document types (templates) directly from the user interface. Athento supports several document classifying methods such as: Document classification based on text patterns (whitewords), Document classification based on image anchors (template matching), Document classification based on text similarity comparison, Document classification based on text similarity comparison, Classification using whiteness level, Classification using noise in the text (using punctuation), Fixed page classification.
Athento is able to classify the pages within a multi-page PDF by using the methods previously described.
Starter More Info
Separation/Merge Define document types (templates) directly from the user interface. Athento supports several document classifying methods such as: Document classification based on text patterns (whitewords), Document classification based on image anchors (template matching), Document classification based on text similarity comparison, Document classification based on text similarity comparison, Classification using whiteness level, Classification using noise in the text (using punctuation), Fixed page classification.
Athento is able to classify the pages within a multi-page PDF by using the methods previously described.
Starter More Info
Separation/Merge Athento can separate documents contained within a PDF file (batches). Athento also can merge of Documents Starter More Info
Barcode Athento allows you to read bar-codes and QR codes within documents. It also allows you to generate PDF 147 and QR codes with information about documents. Starter Ask us
OCR Athento allows you to extract the text from scanned documents or images. Default OCR engine is Tesseract, but you can chose a more powerful engine with other plans. Starter More Info
OCR Support for Recostart, Abbyy and other OCR engines Starter Ask us
Preview Athento offers support for the preview of most common file formats. You can chose from the document preview (you can see all the pages of the document) or page preview (You only see the first page of the document) Starter More Info
Export Several output allowed formats Starter More Info
Export Several output allowed formats Standard More Info
Integration Support for Alfresco via CMIS Starter More Info
Metadata extraction Zonal OCR. Extract data located in specific coordinates. Starter Ask us
Data extraction OCR zone scanner. Visually set up the coordinates where data must be extracted. Starter More Info
Data extraction Detection of seals and handwritten signatures. Based on blank percentages. Starter More Info
Data extraction Metadata extraction by Regular Expressions. Use expressions to find data located at any place of the text of the document. Starter More Info
Data extraction Expressions strings delimited by start and end. This method allows you to find data located in any place of the text of the document. Starter More Info
Data extraction HOCR. Use words or expressions as anchors or reference points. For example, within the text of an invoice, you can extract whatever is at the right of the word “Total”. This allow you to work with document types that change. Starter More Info
Data extraction Generate auto-increment numbers from documents as metadata. Starter More Info
Data extraction Extract the filename of your documents as metadata. Starter Ask us
Data extraction Extract information within tables to export in a spreadsheet. Export the table in an Excel format. Ask us
Data extraction Extract the source folder name where documents were before uploaded. This information can be managed as metadata. Starter Ask us
Data extraction Massive metadata extraction and document upload from a CSV file. You can load metadata values from a CSV file as well as documents. Starter Ask us
Data extraction Metadata extraction from external database. Athento can load databases to take information from or  connect to external databases. Starter Ask us
Data extraction Connect with third party applications to get data vía web service. An API REST is available. Starter  More Info
Data extraction Metadata extraction from a related document. Documents which share a key metadata value can be used to import metadata from each other. Starter Ask us
Data extraction Extract data from emails. Email body or subject are available for data extraction. Starter Ask us
Data extraction Dynamic metadata. Calculate values, pre-populate fields, combine metadata values in one field, etc. This feature allows you to define small scripts to obtain data. Starter Ask us
File Improvements PDF Compression. Make a PDF file smaller. Starter More Info
File Improvements Quality Filters (Salt & pepper-blur BayessianThresholding), rotation correction, removing of blank pages, renaming files. Starter More Info
Image Analysis Detecting Predominant Colors on a Document, histogram analysis Starter More Info
Image Analysis Detecting and Deleting Human Faces from Documents. Starter Ask us
Semantics Semantic Autotagging. Automatic detection of entities such as cities, companies, people, etc.

Use name dictionaries to extract or validate people names in your documents.

Starter More Info
Security & User Mangement Metadata Anonymization. Avoid users to see certain data within your documents. Starter More Info
Security & User Mangement User Management. Create users and define security profiles. Starter Ask us
Document Management
FEATURE STARTING FROM
Language Available in more than 20 different languages, including English, Spanish, German, French and Portuguese. Starter More Info
User Management User creation from UI. Assign passwords or invite users to complete the registration process by themselves. Starter More Info
User Management Create groups and assign permissions to individual users or groups. Permissions can be assign to different levels, from individual documents to document structures. Basic available permissions are reading, writing, deleting, manage. Other permissions can also be enable. Starter  More Info
Authentication Password complexity can be defined. Password expiration. Captcha in login form is available. Old password control. Starter More Info
Authentication Supported IdMs:
LDAP server.
Active Directory server.
Open ID (compatible with Google, Twitter, Facebook, GitHub, ect.).
IdM SAML supported, on premise or SAAS, such as LastPass, One Login, ClearTrust, …
IdM Kerberos supported.
Shibboleth Servers
SSO Servers (CAS Server, Site Minder).
Standard Ask us
Import Athento allows you to use several methods to import documents: Drag&drop documents from the user interface, forms, upload metadata and documents from CSV files, bulk import. Athento SE also can be used to upload individual documents to Athento ECM or to perform massive uploads to Athento ECM. Standard Ask us
Collaboration Version control, comparing versions, stored versions. Starter More Info
Collaboration Share documents with external users by publishing the documents in URLs that don’t ask for authentication. Starter  More Info
Collaboration Leave comments on your documents for other users. Create annotations directly over image files. Starter  More Info
Collaboration Subscribe to changes in documents, so you can be aware of every change that affect the documents that are important for you. Starter Ask us
Sync Work locally with your documents. Athento can synchronize your local and server content. Starter More Info
Mobility Access your documents from mobile devices. Responsive UI is available. Starter More Info
Audit Document History. User actions on documents are registered in the document history, which is available from the user interface. Starter  More Info
Audit Event log. Access to the platform, document creation or deletion within other events are registered into the event log which can be consulted from the user interface. Starter Ask us
Search Faceted search, quick search, search by using logical operators, etc. Starter Ask us
Search Customized search forms. Community Plus Ask us
Document types Define your own document types from Rhombus. Community Plus Ask us
Supported Formats Any kind of file can be stored in Athento. Some features might not be available for special file formats Starter More Info
Digital Signature Digital signature addon is available Community Plus Ask us
Custom Branding Create your own theme with your company logo and colors. Community Plus Ask us
Workflows - BPM
FEATURE STARTING FROM
Life cycle Documents count on a default document life cycle (Project, Approved, Deleted). This life cycle can be modified starting from Community Plus plans. Starter Ask us
Workflows At least 2 default workflows (serial and parallel) are available for every user. Customized workflows are supported. Starter Ask us
Workflows Visually define your own workflows from Rhombus. Starter Ask us
BPM Most of BPMN concepts can be used within workflows: Fork, merge, decision, branching point, exclusiveness, inclusiveness, looping, human tasks, services tasks, multiple instances, events, data objects, sub-processes, join. Standard Ask us
BPM Different actions can be defined within workflows: ask users to review metadata or to upload a document, get metadata from third-party apps, etc. Standard Ask us
Security
FEATURE STARTING FROM
Encryption Repository encryption. Community Plus Ask us
Backup Daily backup Starter More Info
Access Secure protocols used: SSL, SFTP, etc. Starter More Info
DDoS Data center protection against DDoS attacks Starter More Info
Hacking Risks Pishing and ethical hack audits. Starter More Info
Data Protection Servers are located in the European Union. Athento counts on a Record of Data Protection Incidents. No documents are transferred to USA or UK. Standard More Info
User identification and platform access control The platform has a login system that requires of the introduction of a password and a valid user. Each user is identified unequivocally. Starter More Info
Password Policy Athento allows you to set up a proper password policy. You can control: password changes, password duration, password errors, etc. Starter More Info
Access Log Athento allows you to generate reports detailing which user has accessed which document, information about the creation of documents or about their modification. We can filter by a range of dates or by user so that Athento allows to have at any moment information about the operations that each user performs. Starter More Info
PCI DSS Certification Our infrastructure is compliant to the PCI SSC (PCI Standard Security Council) standards for the storing and processing of payment card data. Standard Ask us
ISO/IEC 27001 certification The ISO/IEC 27001:2013 certification certifies that required security measures and management procedures are in place. Standard Ask us
SOC 1 Type II and SOC 2 Type II certifications Our infrastructure security level is certified to SOC 1 type II (SSAE 16 and ISAE 3402) and SOC 2 type II. These international norms certify that an organisation has been set up with the required internal procedures for managing information system security. Standard Ask us
STAR self-assessment – Cloud Security Alliance Athento is listed in the Cloud Security Alliance’s STAR registry Standard Ask us
Integration
FEATURE STARTING FROM
API API rest available for all modules (Athento ECM and Athento SE). Athento provides a complete REST API accessible via HTTP / HTTPS. This API is the best way to remotely integrate the repository: portals, workflow engines, ESB, applications developed in JavaScript, Ruby, etc. Standard More Info
Embeddables Document creation forms, search features, list of documents and other features can be embedded within your third party applications Standard Ask us
CMIS Compatible with platforms such as Alfresco, Nuxeo, Sharepoint, etc. Starter Ask us
Data Sources Compatible with NonSQL databases such as MongoDB and Mainfold. Standard Ask us
Search Enhanced search performance via ElasticSearch Integration. Standard More Info
Cloud Providers Available for Azure or AWS Pro Ask us
File Sharing Athento can manage documents from several cloud-based file-sync platforms as if they were part of the Athento’s repository. Files remain in the cloud file-sync services but they are referenced in Athento as if they were stored within it. Available for Google Drive, Dropbox, Box and OneDrive Pro More Info
Escalability & Availability
FEATURE STARTING FROM
Escalability Upgrade in users or storage Starter Ask us
HA Offered in higth availability mode Pro Ask us
Availability 99,98% available Starter Ask us
CMMI_Yerbabuena

Athento is certified
with CMMI

ENISA

Athento is supported by
ENISA

ISO 27001

Used data centers are certified
with iso 27001

Cloud Security Alliance

Athento is certified
with CSA

Logo PCI DSS

PCI DSS
Level 1 certified

Logo PCI DSS

SOC 1 type II and
SOC 2 type II certified